The office would like really like to help make procedures run smoothly between all PTO members and school personnel.  Therefore, we have created “PTO  GENERAL OFFICE PROCEDURES”.  If you ever need help or have questions, please contact the office and you can speak with Mrs. Patti Czarnik or Mrs. Teresa Sepulveda.

WORKING IN THE SCHOOL
All PTO members must sign in and wear a Visitors Pass (bright green lanyard behind Mrs. Sepulveda’s desk).  The workroom is available for your needs.  Student safety is our top priority and “Visitors” are not allowed to walk through hallways.

HANDOUTS/FLYERS
Any type of flyer, notice or reminder that is going home with students must first be emailed to Mrs. Esser, for approval, with cc: Mrs. Sepulveda.  Please do not put anything in teachers’ mailboxes until it has been approved.

PTO DRAWERS    
We recommend that you please check the PTO drawers which are located by Mrs. Czarnik’s desk.  Depending on the event going on, the drawers will be labeled.  Any forms or envelopes that must be returned to PTO will be placed in this drawer.  We suggest that you please check the drawers often.  When that event is done, we will take the label off.  All translations will be in the longer drawer throughout the entire school year.

MAILBOXES
PTO has mailboxes in the workroom.  We recommend that these be checked frequently.  Any faxes, mail, phone messages will be placed in the mailboxes.

KEY TO STORAGE ROOM
Please ask either secretary for the key.  Remember to return it right away!!

PICTURES
We understand that pictures are taken during school events for the yearbook, but please remember some students cannot get photographed.  Always check with the office before any photographs are being taken.

COPIES
When you need to request copies, PTO should use the form called “PTO Duplicating Request” (gold colored paper, located in a mailbox).  You must fill out this form, have it signed by Mrs. Esser (put in her PTO box outside her office), and we will gladly send it to Jon at Printing/Ad. Building.  Please allow sufficient time for all these procedures as Jon can sometimes be backed up.  When your copies are back, they will be placed on the counter under the mailboxes.  Again, we suggest that you please come and check frequently.

You are welcome to make copies at school FOR SCHOOL RELATED JOBS ONLY!!  Copies, faxes or laminating pertaining to other clubs or organizations ARE NOT ALLOWED!!  We suggest that you call the office ahead of time to check times to use office equipment.

TRANSLATIONS
All forms/letters that require translation must be submitted to Mrs. Esser.  Please give us two weeks notice so that the district translator can plan accordingly for PTO translations.  When translations are done, they will be placed in the PTO translation drawer.  Please check the drawer frequently.

Thank you very much for all the support and time that you dedicate to our students.  Staff at Byrd School really appreciates all your hard work.