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Board Update 9-13-21

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Presentations

Agenda Item 4.0

Salt Creek Student Presentation – 4.01
Fifth-grade students from Salt Creek Elementary shared an update on what they have learned from the new district math resource, Illustrative Math. They provided an example of a daily lesson, described what they enjoy about the courses, and demonstrated a prism equation for board members to solve. 

Board Update Salt Creek Photo


Discussion Items

Agenda Item 6.0

Prepare 2021 Tax Levy and Set Date – 6.01
Cook County taxing districts follow the Truth in Taxation Law (35 ILCS 200/18-55; Division 2). This law requires CCSD59 to estimate the necessary amount of its aggregate levy not fewer than 20 days before taking action to adopt the levy. The board will vote on proceeding with the preparation of the 2021 levy and announcing the public hearing date of November 8, 2021, at the board meeting on October 12, 2021.

Prepare 2022-2023 Budget – 6.02

Section 5/17-1 of the Illinois School Code requires an annual tentative budget to be prepared by a representative designated by the board, which is available for public inspection for at least 30 days prior to final action. 

At the October 12, 2021, board meeting, the board will vote to designate the superintendent to cause a tentative budget to be prepared for the 2022-23 fiscal year based on the following criteria of budget parameters:

  • In accordance with Board approved Fund Balance Policy; 
  • Allocate costs associated with implementing the District Strategic Plan;
  • Project staffing based on enrollment projections, proposed staffing plans and frameworks; 
  • Allocate salary costs based on Board authorized percentage increases and negotiated agreements;
  • Allocate insurance benefit costs based on projections and plans as identified through the Insurance Committee process;
  • Allocate facilities, equipment, and capital improvement project costs adopted by the Board of Education; 
  • Allocate funds to support the District technology plan;
  • Allocate funds to support District initiatives;
  • Allocate resources in alignment with other assumptions and strategies as set forth in the Long-Term Financial Plan, representative of the Board’s goal to maintain its State Financial Profile Recognition status.

Discussion of Security Upgrades – 6.03

As the Operations team regularly reviews the most effective measures to protect students and staff, a replacement and addition of security cameras was recently identified and designated as a necessary improvement. Additionally, intercoms will be replaced at some schools along with adding the capacity to store and maintain the video from building cameras. This is equipment that will be installed by the District’s selected vendor. 

Of the two vendors that submitted quotes, Imperial’s entry of $404,176 is below the original projected cost of $625,000. Funding will be made possible by the district’s Capital Projects fund or ESSER III dollars.

The board will vote on approval of the bid by Imperial at the board meeting on October 12, 2021.


Action Items

Agenda Item 8.0

Approval of Water Bottle Filler Stations – 8.01
Strategic Goal (SG) 4: Stewardship of Resources

Due to COVID-19, an initiative to switch water fountains to bottle filler stations is being pursued in district buildings. The filler stations are hygienic, hands-free, and will convert current water-providing stations from a mouthpiece to a bottle-filling mechanism.

Of the three quotes received from vendors, Ferguson met all requirements at the lowest price of $47,010.87 for all needed oasis bottle fillers, conversion kits, and bottle filler versa filter kits. The board approved the bid by Ferguson, with funding made possible by the district’s Capital Projects fund or ESSER III dollars.

Approval of Dual Language Audit Contract – 8.02
SG 4: Stewardship of Resources

As part of the district’s ongoing work toward reviewing current programming, CCSD59 identified an external consultant with expertise in dual language programming to provide the following audit phases: 

  • Phase 1: Classroom observations and interviews with teachers, administrators, and parents/community
  • Phase 2: Review findings from classroom observations and interviews, data analysis; as well as the development of a plan for continuous improvement, collaboration, and planning for a presentation to the board
  • Phase 3: District Dual Language Team presentation to the board

The board approved the contract for Adelante Education Specialists for a dual language 80/20 model review, planning, and recommendations for improvement with a total cost of $51,800. This includes a planning period expected to last from approximately September 2021 to January 2022. All costs are eligible for ESSER II funds.

Approval of Literacy Audit Contract – 8.03
SG 4: Stewardship of Resources

As part of the district’s ongoing work toward reviewing current programming, CCSD59 identified an external consultant with expertise in literacy programming to provide the following audit phases: 

  • Phase 1: Conduct a collaborative audit to identify strengths and gaps in our current K-8 Literacy program and curriculum. This will include a comprehensive teacher survey (grades K-8), parent survey, teacher focus groups, an assessment analysis, staff professional learning in literacy best practices, district team unpacking of common core standards, and collaborative development of priority standards
  • Phase 2: Curriculum resource review process

The board approved the contract for Laura Beltchenko Read, Learn, Achieve LLC., to conduct a Phase 1 Literacy Audit with a cost of $8,800. The total literacy audit cost is estimated at $16,363, which includes professional learning for staff and a planning period expected to last from approximately September 2021 to January 2022. All costs are eligible for ESSER II funds.

Approval of Donation from Enchanted Backpack to Robert Frost Elementary School – 8.04
SG 4: Stewardship of Resources

The board approved a donation from Enchanted Backpack to Robert Frost Elementary School with an estimated value of $7,000. This donation will provide school supplies, clothing, hygiene items, and books to Robert Frost families.

Approval of Donation from Enchanted Backpack to Salt Creek Elementary School – 8.05
SG 4: Stewardship of Resources
The board approved a donation from Enchanted Backpack to Salt Creek Elementary School with an estimated value of $2,000. This donation will provide staff with essential items for the classroom and around the school building. Salt Creek will also receive a $500 check to be used to purchase treats for staff for a special lunch or surprise.

Approval of Donation to Clearmont Elementary School from Krzysztof and Katarzyna Garlewicz, ProsperiFi – 8.06
SG 4: Stewardship of Resources

The board approved a donation from Krzysztof and Katarzyna Garlewicz and ProsperiFi to Clearmont Elementary School in the amount of $500. This donation will be used to purchase books for the Dual Language Program.


Superintendent Reports

Agenda Item 12.0

Curriculum Review Process and Math Implementation Plan –  12.01
Susan Savage, Assistant Superintendent of Instruction, gave an update on the status of the revised district Curriculum Review Process and the new Illustrative Math resource implementation plan. A Curriculum Review Process has been established that will allow for continuous review of all content and grade levels using specific criteria and stakeholder involvement moving forward. 

The Illustrative Math three-year implementation plan is already underway and includes an analysis of student outcomes as well as yearly indicators of progress. 

To review the slides from the presentation, please click here

10 Year Facilities Plan – 12.02
As part of a proactive approach to efficiently budget and plan for future construction and facilities projects, the Business Services department provided an overview of a draft of projected projects over the next 10 years. Areas of need were identified by in-house staff members through an inspection of every district building. Projects that fall under Health, Life, and Safety are classified as the highest priority in an effort to continue to provide the safest possible learning environment for students and staff. This will help shape how the district budgets and funds potential projects in the coming years.

To review the current version of the 10 Year Facilities Plan, please click here.

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